Vulken FM

Overview

Vulken FM is a facilities-management operator running compliance inspections, asset checks, and remedial work across a large portfolio of sites. The previous workflow was paper checklists, spreadsheets, and after-hours data entry — engineers in the field had no structured tool, and the office had no real-time visibility into what had been inspected, what failed, and what needed remediation.

We built the operational platform end-to-end: a mobile app for engineers in the field, a dashboard for the office team, an inspection form-builder for compliance officers, and a reporting layer for clients.

What we built

An operational system used by engineers in the field every day and by office staff to track compliance, remedials, and reports across sites.

• Field-engineer mobile app

  Offline-capable mobile app for inspections, QR-coded asset scanning, photo capture, structured forms, and sync when connectivity returns.

• Inspection form-builder

  Configurable form builder lets compliance officers add new inspection types — sections, questions, required photos, pass/fail logic — without engineering tickets.

• Operational dashboard

  Web dashboard with live overviews of inspections, asset records, compliance calendar, remedials board, and report viewer for the office team.

• Asset and site records

  Structured records of every asset and site, history of past inspections, remedial actions, attached documents, and audit trail.

• Compliance reporting

  Auto-generated compliance reports per site, exportable PDF/CSV, with summary metrics for clients and auditors.

• Role-scoped access

  Different views and permissions for engineers, supervisors, compliance officers, office staff, and client stakeholders.

Stack

• React Native (mobile, offline-first)
• Next.js (web dashboard)
• TypeScript
• Node.js backend
• PostgreSQL
• S3 / object storage for photos
• Background workers for sync + report generation
• Role-based access control

Why this matters for Bali operators

The same operational pattern shows up across hospitality and property operations in Bali — teams with field workers (housekeeping, maintenance, gardening, security, villa inspections) and an office that needs visibility.

• Internal tools for villa managers, FM teams, and multi-property operators.
• Operational dashboards replacing WhatsApp updates + spreadsheets.
• Mobile field workflows for inspections, maintenance, and check-in/out.
• Admin reporting for owners, partners, and compliance reviewers.
• Structured records of property condition, repairs, and service history.
• Business-process digitisation that lets a small office manage many sites.

Inside the dashboard